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Guest Services Manager

Whaler's Cove Lodge

Angoon, Alaska

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Job Status: Posted 2 weeks ago

Summer

Seasons For Hire

Bi-Weekly

Payment Schedule

Yes

Employee Housing

Full-Time

Job Type

18 Years Old

Minimum Age

No Experience

Minimum Experience

Job Description

To create a positive guest experience from first point of contact, through the reservation process, travel, arrival & welcoming, friendly departures, daily activities, processed fish shipments, and gift shop sales for up to 32 Guests per day, for an 82 day operating season. The lodge is located in Southeast Alaska, on Killisnoo Island, just off of Admiralty Island National Monument, near the City of Angoon. This is a remote wilderness lodge specializing in salt & fresh water fishing and ecotourism.

Administrative duties performed in Kalipsell, Montana October through May of each year. Reservations performed via phone and email. This time of year is all office work.

Operational duties performed in Alaska June through September of each year. Please review on-site duties below.

Responsibilities

Communication HUB
VHF Radio Base, Dispatch for All Vessels
Front Desk, Phones
Hosting bi-weekly Welcome and/or Goodbye speeches.
Accepting and tending to all (in-house) guest requests and communication with other departments (Kitchen, Housekeeping, Maintenance etc.) if so required.
Fielding Guest Requests for Changes in Daily Boat Schedule
Distribution of Guest Transportation Manifests
Fishing Licenses – Sales, Distribution, Reporting to AK Dept. of Fish & Game
Checking Reservation Emails Daily
Guest Correspondence
Support Guest Services Manager with all reservations.
Working within the Reservation Database (Eviivo)
Inquiries & Information Packets
Preparing and Processing Guest Check-in/check-out Paperwork
Collecting Deposits & Final Payments, Including TIPS
Guest Survey & Feedback Forms
Preparing and Processing Employee Boat Rental Related Paperwork
Checking the Incoming and Outgoing Mail; Visits to the Local Post Office
Meeting and Greeting of Guests after each fishing day to socialize and to take pictures
Tending to the Gift Shop. Selling merchandise to both guests and employees. Restocking and re-arranging when necessary. Inventory.
Tending to the fireplace in the Main Lodge. Periodically cleaning of Front Desk work area including the Lobby area.
Skills Required*

Excellent Customer Service Skills
Hospitality Industry Experience, Sales or Hosting
Computer Literacy
Microsoft Word - Advanced
Excel – Intermediate to Advanced
QuickBooks – Intermediate
Point of Sale systems
Familiarity with Database Management


Qualifications

High School Graduate Required, College or University Experience Preferred
Minimum of 8 years in Customer Service, Hospitality Preferred
Professional, Positive & Self-Motivated
Detail-Oriented
Proficient Communicator
Written & Oral
Adaptable
First Aid Certified Preferred
Team-Oriented


Dates of Employment

Crew must be available for the entire operating season. Guest Services crew will fly to Alaska approximately June 10th and training begins onsite immediately. Opening day is June 22nd and guests are at the lodge, every day, through September 11th. We have a 18 week operating season/82 of those days are concurrent with guests. Flights home will be schedule September 13th through September 24th, depending upon individual contracts and department requirements.

Considerations

Professionalism ~ We require our Guest Services Crew to present themselves in a professional manner at all times. We always have guests at the lodge (from June into September) with turnover days on Saturdays (every week) and Tuesdays or Wednesdays (alternating every other week). Because of our remote location, it is very difficult to replace any of our crew. We expect a commitment to stay the entire season or agreed upon length of contract. It is important that our applicants understand the operation and what responsibilities will be required of them.

Attitude ~ Our Guest Services crew have a position with very high guest exposure. It is important that our personnel enjoy people and enjoy showing the guests a good time. We are looking for individuals who can share the joy of hospitality. We require our team to have a positive attitude, show extraordinary manners, and be courteous at all times.

Safety & Medical ~ Our guides are our eyes and ears on the water. Guides are expected to keep tabs on other vessels from the lodge, including self-guided boats. At times our guides act as radio relay stations if a boat is trying to contact the lodge and is out of VHF range. Guided vessels are required to lend assistance to vessels in emergency situations where life or property is in danger. Guest Service crew staff the VHF radios 24/7 (in shifts) and are required to assist with any communications necessary.

Operating in the Alaskan environment is inherently dangerous and all of our employees are required to be aware and responsive to any potentially dangerous situation that may arise.

If a situation arises that requires medical attention, crew is to contact the lodge immediately and render any assistance possible. The community of Angoon has a medical clinic with emergency staff available; response time may be delayed. Regional scheduled sea plane service or charters may be available to transport patients to adequate medical care facilities in Juneau or Sitka (this is a minimum 40 minute transport, 90 minutes from time of call to arrival back to emergency services). In addition the U.S.C.G. Air Station in Sitka has the capability to medevac serious injuries. In any case, the lodge management is to be contacted immediately to ensure a coordinated and timely response.

Guest Services crew must be healthy, physically fit, maintain a clean appearance, be drug-free (pre-employment drug testing and random seasonal drug testing is company policy at company discretion), and be a non-smoker. Anyone who cannot maintain themselves in a professional manner regarding alcohol consumption need not apply.

Company Policy ~ Employees of Whaler’s Cove Lodge are to abide by the most current version of the Employee Handbook (provided at time of hiring). The duties and policies described in this job description are in addition to, and an integral part of, the employee policies set forth in the Employee Handbook.

Guest Services Meetings ~ Whaler’s Cove Lodge facilitates training meetings and a weekly Guest Service meeting. The time and place of these meetings is established at the beginning of the season. All Guest Service crew are required to attend these meetings.

Compensation

Salary: $3,600-4200 per month DOE to start – plus the following:

Tips: Our guests stay for 3+days, and may tip crew directly or specify tip allocation at checkout. The tip pool is distributed every two weeks with payroll.

Transportation: First year employees are responsible for their transportation to and from Juneau, however, upon a successful completion of the season, the employee will be reimbursed the travel cost, with a cap of costs determined upon hire. Transportation is provided from Juneau, to Whaler’s Cove Lodge and back to Juneau.

Room & Board: Approximately a $1,500 per month value.

Accommodations: While at the lodge, the guides/crew will be housed in private rooms. Only very few crew rooms have private baths, all others will share bath facilities. Laundry facilities (including detergent) are provided for the crew along with bedding and bath linens.

Meals: Our staff enjoys hearty meals served buffet-style in the lodge dining room. There is no obligation for crew to share their meals with guests; crew is welcome to enjoy their meals in the privacy of their rooms, etc.

Personal Items: Your only living expenses while at the lodge will be personal items: i.e. toiletries, medicines, etc.

Together, the Job Description, Offer of Employment, and Employee Handbook constitute the expectations of our Guest Service crew and are considered a mutual agreement between employee and the lodge.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Whaler’s Cove Lodge is a permit holder in the Tongass National Forest and Admiralty Island National Monument. All rules and regulations are expected to be followed.

International Applicants Accepted?

No
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